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Wednesday, October 27, 2010
Monday, October 11, 2010
Conference & Meeting Tips, Real ones...
Normally when we see the word "tips" we get wary. Tips are normally sales tools disguised as tips, for example - Tip 1 - "Use an event management company to ensure that your event goes off well". Not a very subtle tip there but a common one.
Well over the last few months we have been "challenged" by circumstances outside our control in various events, of course we sorted it as always but things can be less stressful if you just put a few things in place.
Our top tips for any event.
1- Allow time for set-up when booking the venue. Yes there may be an extra charge but if you are looking for a wow factor for a conference or have any event that requires a reasonable set-up then let the hotel know and get it in writing.
2-Use a switcher - a great piece of equipment
A switcher (also goes under other names) is a great piece of Audio Visual equipment. In basic terms it lets you switch what you show on screen from one laptop to another with a nice seamless changeover. No more on screen fumbling and setting up, this piece of equipment can be hired from any AV company. It'll be standard equipment in any larger conference or set-up but for smaller meetings it makes everything look more professional.
3- Don't cram too much in
We have said it before but it still gets ignored. The human brain can only take so much in - by planning a 9 hour meeting with few breaks you are defeating the purpose. It's a fact!
4 - Book a room larger than you need
The extra cost is minimal and the benefits are obvious. If you decide to engage your audience more you have the space to do it but most of all a spacious room with the right ambient temperature is a much better working environment.
5 - Bring back ups and an extra extra laptop.
No there isn't a duplicate "extra" in the above, we did mean to put in two. You'll need a second laptop anyway now that you're using a switcher and then you need a back up. You might just use it to show a holding slide, play a DVD or maybe not at all but at least if you need it it's there. Oh and back up the presentations on to a few memory sticks.
Good luck with stress free smaller/internal meetings with the above in mind.
Well over the last few months we have been "challenged" by circumstances outside our control in various events, of course we sorted it as always but things can be less stressful if you just put a few things in place.
Our top tips for any event.
1- Allow time for set-up when booking the venue. Yes there may be an extra charge but if you are looking for a wow factor for a conference or have any event that requires a reasonable set-up then let the hotel know and get it in writing.
2-Use a switcher - a great piece of equipment
A switcher (also goes under other names) is a great piece of Audio Visual equipment. In basic terms it lets you switch what you show on screen from one laptop to another with a nice seamless changeover. No more on screen fumbling and setting up, this piece of equipment can be hired from any AV company. It'll be standard equipment in any larger conference or set-up but for smaller meetings it makes everything look more professional.
3- Don't cram too much in
We have said it before but it still gets ignored. The human brain can only take so much in - by planning a 9 hour meeting with few breaks you are defeating the purpose. It's a fact!
4 - Book a room larger than you need
The extra cost is minimal and the benefits are obvious. If you decide to engage your audience more you have the space to do it but most of all a spacious room with the right ambient temperature is a much better working environment.
5 - Bring back ups and an extra extra laptop.
No there isn't a duplicate "extra" in the above, we did mean to put in two. You'll need a second laptop anyway now that you're using a switcher and then you need a back up. You might just use it to show a holding slide, play a DVD or maybe not at all but at least if you need it it's there. Oh and back up the presentations on to a few memory sticks.
Good luck with stress free smaller/internal meetings with the above in mind.
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